Enrolling Learners through CACWT

Description:

The following set of instructions detail how learners can be enrolled in course sections through CACWT while in the Training Assistant, Administrator, Affiliation Manager or Special role. Please be sure you are in one of the four roles just mentioned before proceeding with these steps.

Instructions:

1. From the sidebar of your CACWT dashboard, select Learners and click on Learners from the drop-down menu that opens.

Figure 4.1.1a: A snapshot of the sidebar in CACWT through the Training Assistant role displaying the drop-down menu for the Learners option.

2. Search for the learner you’d like access to by using the filters, which include the learner ID number, Name, Username, Email, Status, Affiliation, Active Enrollments, and Learning Path.

Figure 4.1.1b: A brief overview of the filters available for locating learners. The filters shown in this image include: ID, Name, Username, Email, Status, and Affiliation.

3.  Once located, click on the learner’s name and you will be taken to the learner’s account information page. From here you will see an additional sidebar that appears when accessing a learner’s profile. From this learner profile sidebar there are four ways to enroll a learner, described below after Figure 6.1.2c.

Figure 4.1.1c: A portion of the learner profile sidebar showcasing the four options relevant to enrolling a learner.

Method 1: Enroll in Learning Path.

The Enroll in Learning Path option allows you to enroll a learner in a learning path. If you choose this option, you will need to select the Learning Path, and enter the Start Date and End Date of the learning path to enroll the learner. Once you have entered the required information, click Enroll to finalize the process.

Figure 4.1.1d: The information fields that need to be filled in for the Enroll in Learning Path page. 

Method 2: Enroll in Section.

The Enroll in Section option allows you to enroll a learner in a section. If you choose this option, it is mandatory to select the Section you wish to enroll the learner in and to enter the State Date and End Date of the section. All other information fields are optional. Once you have entered the required information, click Enroll to enroll the learner in the section.

Figure 4.1.1e: A portion of the Enroll in Section page displaying some of the information fields involved in the process.

Method 3: Transfer into Section. 

The Transfer into Section option allows you to transfer a learner into a section. To do so, follow the two-step process on the page and enter the information as requested. For Step 1, when you select the original section, the Term and Course information fields in Step 2 will automatically be filled in and you will only need to select the destination section. Once you have done so, click Transfer to complete the process.

Figure 4.1.1f: The Transfer into Section page showing the two-step process for transferring a learner into a section.

Method 4: Reinstate in Section.

The Reinstate in Section option allows you to reinstate a learner into a section they have either dropped out of or already completed. To complete this action, you will need to select the section you wish to reinstate the learner in from the list of their dropped or completed courses. You can individually select sections, or click on the Check All checkbox to select all the sections in the list. Once you have made your selection, click the Reinstate button to complete the process.

Figure 4.1.1g: The Reinstate in Section page. For this learner, there is only one dropped/completed course displayed but it is common for learners to have a longer list of courses they have dropped or completed