Manage Common Core Module Enrollments and Field Activities

Description:

The simplification of field activities enrollment and reporting processes aims to reduce confusion and streamline the county's ability to export reports that track participant progress towards completing the Common Core/Lineworker Core training series.  

County Administrators are responsible for enrolling learners/participants in the Common Core module.  When learners are enrolled in the Common Core module they are also enrolled in the self-paced sections for Field Activities.
  

• Learners will need to complete pre-requisite Common Core courses before field activities become active enrollments.

• When field activities become available, LEARNERS ONLY need to complete the field activity evaluation for each field activity (once the evaluation has been submitted the enrollment status will automatically update to completed).

The Common Core Module is a custom feature designed specifically for enrollment and tracking of all aspects of each trainee’s Common Core Training completion.  The Common Core Module consolidates the training records of the “CC3.5 Courses” learning path and “CC3.5 Field Activities” learning path as well as the standalone CWS/CMS course.

Trainees will see their completion progress in the Common Core area located on their Trainee Dashboard.  

County Administrators can use any of the three methods listed below to enroll Trainees into the Common Core Module. 

• Bulk Learner Actions

• Single Learner Enrollment

• Import CSV

Instructions:

Enroll Trainees Using Bulk Actions

1. Navigate to cacwt.dss.ca.gov/Dashboard.aspx 

2. Click "Learners”
   

3. Click "Bulk Actions"
   

4. Select "Affilliation”
   

5. Select Learner Status “Active”

6. Choose the role “Learner “ from the dropdown menu.

7. Click Get Data

8. Next, check the boxes for each intended learner.

9. Then Scroll down to the bottom of the window and click  "Bulk Common Module"

10. Choose "Common Core 3.5 - California" and click ENROLL
    

Enroll a Single Learner

1. To Enroll a single learner into the Common Core module, select the Learner Panel, then from the learner information screen navigate to the left side bar. Select Enroll in Common core module.

2. Click "Select..."

3. Select "Common Core 3.5 - California"

4. Then click. Enroll.

5. A chart indicating the learner's status in Common Core will be added to the screen.
   From here, administrators can view a learner's overall status in regarding all Common Core training requirements. Which courses the learner has taken or is outstanding.

6. Administrators will also be able to review common core field activity statuses within the chart.

Enroll Using Import CSV

1. Administrators may begin by accessing. The administration. Panel on the left sidebar.

2. Then scroll down to. Import CSV.

3. From the import CSV. "Type" dropdownlist, select "Common Core Enrollments".

4. Next. Click get sample CSV.

5. A sample CSV sheet will be downloaded to the administrator's device. Once the CSV file is populated with the correct learner data, the administrator may return to the import CSV module to upload the edited file.

(Administrators will receive an email providing the status of their upload.)